JobDocket Privacy Policy

Last Updated: [Update this date when you publish]

Introduction

JobDocket ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your information when you use the JobDocket Chrome extension ("Extension").

Data Collection

Information We Collect

The Extension collects the following types of data:

1. Personally Identifiable Information

• Google Account Information: When you sign in with Google, we collect your:
  • Name
  • Email address
  • Profile picture (if available)

This information is obtained through Google OAuth 2.0 authentication and is used solely to identify you within the Extension and display your profile in the user interface.

2. Authentication Information

OAuth Access Tokens: We use OAuth tokens to authenticate with Google APIs (Google Sheets API and Google Drive API) on your behalf. These tokens are stored securely in Chrome's encrypted identity cache and are never shared with third parties.

3. Website Content

When you visit job posting pages, the Extension extracts:

• Company name
• Job title
• Job URL (web page address)
• Page content (to identify structured data like JSON-LD and microdata)
• Source/platform name (e.g., LinkedIn, Indeed)

This data is only extracted when you actively interact with the Extension (click the extension icon) and is used to auto-fill job application forms within the Extension.

4. User Activity (Limited)

Extension Usage: We track basic interactions with the Extension such as:

• Button clicks within the Extension interface
• Form submissions (saving job applications)
• Extension icon clicks

We do NOT collect:

• Keystroke logging
• Mouse movement tracking
• General browsing history
• Network monitoring
• Activity outside of the Extension interface

5. Job Application Data

When you save a job application, the Extension collects and stores:

• Job ID (auto-generated)
• Company name
• Job title
• Job URL
• Date of application
• Source/platform
• Application status ("Saved" or "Applied")
• Notes (optional, user-provided)

How We Use Your Data

Primary Use Cases

1. Google Sheets Integration: Your job application data is saved to your personal Google Sheets spreadsheet, which you own and control.
2. Auto-Fill Functionality: Website content extraction is used to automatically populate job application forms within the Extension, saving you time and reducing manual data entry.
3. User Authentication: Your Google account information is used to authenticate and identify you within the Extension, enabling secure access to Google Sheets.
4. Local Storage: User profile information and spreadsheet ID are stored locally in your browser using Chrome's secure local storage to maintain your session and preferences.

Data Storage and Location

Local Storage

Chrome Local Storage: User profile information (name, email, picture) and your Google Spreadsheet ID are stored locally on your device using Chrome's encrypted local storage API. This data remains on your device and is not transmitted to our servers.

Google Sheets

Google Drive: All job application data is stored in your personal Google Sheets spreadsheet, which is created in your Google Drive. This data is:

• Owned and controlled entirely by you
• Subject to Google's Privacy Policy and Terms of Service
• Stored on Google's servers
• Accessible only to you (unless you explicitly share the spreadsheet)

Third-Party Services

Google Services

The Extension integrates with the following Google services:

• Google OAuth 2.0: For secure user authentication
• Google Sheets API v4: For creating and updating spreadsheets
• Google Drive API: For managing spreadsheet files

Your use of Google services is subject to:

• Google Privacy Policy
• Google Terms of Service

We only request the minimum permissions necessary:

• https://www.googleapis.com/auth/spreadsheets - To read/write spreadsheet data
• https://www.googleapis.com/auth/drive.file - To create spreadsheet files
• profile and email - To identify you

Data Security

We implement the following security measures:

1. OAuth 2.0 Authentication: Industry-standard secure authentication protocol
2. Chrome Encrypted Storage: All local data is stored using Chrome's encrypted storage API
3. No Remote Code Execution: All Extension code is bundled locally - no remote code execution
4. HTTPS Only: All API communications with Google use encrypted HTTPS connections
5. Minimal Data Collection: We only collect data necessary for the Extension's functionality

Your Rights and Choices

Access and Control

• View Your Data: All job application data is accessible in your Google Sheets spreadsheet
• Edit Your Data: You can edit, delete, or modify any data directly in Google Sheets
• Delete Local Data: Uninstalling the Extension removes locally stored data (profile, spreadsheet ID)

Authentication

• Sign Out: You can sign out of the Extension at any time, which revokes OAuth tokens
• Revoke Access: You can revoke the Extension's access to your Google account at any time through Google Account Settings

Data Deletion

• Delete Spreadsheet: You can delete your Google Sheets spreadsheet at any time through Google Drive
• Remove Extension: Uninstalling the Extension removes all locally stored data

Children's Privacy

The Extension is not intended for users under the age of 13. We do not knowingly collect personal information from children under 13. If you believe we have collected information from a child under 13, please contact us immediately.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by:

• Updating the "Last Updated" date at the top of this policy
• Posting a notice in the Chrome Web Store listing (if significant changes occur)

Your continued use of the Extension after changes become effective constitutes acceptance of the updated Privacy Policy.

Data Retention

• Local Storage: Data stored locally (user profile, spreadsheet ID) persists until you uninstall the Extension or clear Chrome's extension data.
• Google Sheets: Job application data stored in your Google Sheets persists until you delete the spreadsheet. You have full control over this data.

International Data Transfers

If you use the Extension outside the United States, your data (stored in Google Sheets) may be transferred to and processed in the United States or other countries where Google operates. This transfer is governed by Google's Privacy Policy and Terms of Service.

Compliance

This Extension complies with:

• Chrome Web Store Developer Program Policies
• General Data Protection Regulation (GDPR) principles
• California Consumer Privacy Act (CCPA) requirements